Why is it that the time taken to put a bid together these days seems to go on at such a frenetic pace? Is it me getting older or is something else going on?
I’ve bemoaned the design teams before about the apparent lack of sending out co-ordinated information on cd’s/dvd’s and remote ftp servers and saying here it is go and get what you need we’ve given you everything you want.
These days though with the click of a few buttons we are being sent more and more information to wade through and less and less time to understand it. And it comes in such confusing layouts/styles/folders that sometimes you just don’t know where to begin.
I had a contractor call over to see me last week with another project to look at, and it made me stop and think about how we deal with things.
The scenario goes…. (insert the names of relevant folders or projects to suit your own story as you wish)
He hands me the cd of information, up pops the folder on screen and then the fun begins…..
What are we looking for?
Well some sort of guidance as to what we’ve got for a start would be good.
Where is that.
I don’t know have a look in that folder there marked folder 1
no, nothing in there…..says contract to follow
ok, look at that one there marked folder 2
Look it’s got dwg and pdf versions of the drawings!
Ah, good a nice list, what are the drawing titles?
I don’t know there aren’t any it’s just a list of numbers
Where’s the drawing register
There isn’t one, well at least not in this folder
And so it goes on…
Now I know the government is talking about making a 20% saving in its Government Construction strategy document that it has just published, but I seriously reckon that if we got our act together and introduced a standard way of issuing electronic information we could save many man hours of each of us trying to fathom out what on earth it was we were looking at that would go towards this target.
Perhaps that could be included somewhere in the very first item of the Action Plan on co-ordination and leadership?
Thanks to Zolna Murray for the inspiration for this blog for her discussion on LinkedIn ‘How to booby trap a contractor’ and the blog she posted on the 27th May with her list of her top 5 booby traps